Asset Management - Newark, NJ Associate Manager, Investment Operations

About the position

Core Functional Responsibilities:
  • Database Accuracy and Integrity:
  • Review and sign off on daily audit reports and daily workflow functions
  • Detect problem issues and ensure they are resolved in a timely fashion
  • Independently handle ad hoc projects, and keep abreast of industry trends
  • Assist in complex matters/securities handling
  • Review/resolve trade discrepancies with brokers, gain agreement on all trade details (financial info as well as settlement info)
  • Confirm any necessary adjustments/corrections with Traders and process trade corrections in trading system as needed
  • Ensure all trades are sent to banks by deadlines on trade date, with particular emphasis on short settlement trades and other priority items
  • Affirm all domestic trades via OMGEO system and global trades via CTM; analyze and complete the daily CTM reconciliation report
  • Load all FX files, ensure all FX activity is matched with brokers in GTSS, and resolve any discrepancies
  • Ensure all trade confirmations have been saved, stored and filed
  • Maintain accurate broker settlement instructions in accounting system
  • Review and analyze futures variation margin movements with brokers/banks
  • Authorize wires for daily variation movements and send to banks
  • Handle incoming email issues, resolve or route accordingly
  • Monitor all trade processing in our Trade Order Management systems
  • Maintain data integrity of Trading systems (holiday calendar, security info, commission and fee schedules, etc)
  • Ensure daily blotters are clean by end of day, and all trades have been sent to banks, fund accountants, etc.
  • Confirm all manual/non-standard trades and trade requests have been received by the custodian (FXs, T-Bills, etc)
  • Build and maintain collaborative relationships with internal and external parties
  • Trouble Shooting and Enhancements to Trading & Accounting System & other Applications Problems:
  • Consider industry trends and think of ways to improve operational processes
  • Communicate with the Systems group and Operations on any problems as they relate to the Trade Support workflow process
  • Consult in the writing of end user specifications and review final spec with the SysApps group
  • Coordinate testing on new reports or enhancements to Systems
  • Educate and train staff on functionality of new reports/enhancements
  • Departmental Documentation Maintenance:
  • Procedures are continuously reviewed and enhanced for all Trade Support functions
  • Ensure control gaps are minimized/eliminated
  • Adjustments to existing procedures are presented to the Management Team for approval and then thoroughly explained to the department via hard copy, email, or department meeting
  • Trade correction documentation
  • Communications:
  • Consult on set up of new accounts; bank changes, new brokers, etc.
  • Liaison for Traders and other departments
  • Liaison to brokers and custodians
  • Metrics & Other Ad-hoc Reporting:
  • Review data for KIR and any other special or ad hoc reporting requirements
  • BCP data maintenance
Supervisory Responsibilities:
  • Manage operational trade support functions
  • Train employees on enhanced or new responsibilities and on functionality of new reports/enhancements
  • Through daily interaction provide guidance and suggestions on how to improve work and personal performance
  • Perform all duties associated with the formal performance appraisal process
  • Prioritize and meet deadlines, and direct staff appropriately
  • Interview prospective staff members


  • BA/BS Degree, preferably in Finance/Economics/Business
  • 4+ years experience in Operations
  • Highly analytical, organized and detail-oriented
  • Assertive, in a professional, personable manner
  • Recognize the importance of his/her decisions and their impact on the whole firm
  • Handle people and situations with maturity and the utmost professionalism
  • Excellent communication skills, both oral and written
  • Learns quickly when facing new problems; takes initiative and is a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement
  • Ability to develop effective internal/external working relationships
  • As needed, the individual must be able to work after regular hours to get the job done
  • Occasional holiday coverage required
Leadership Competencies:
  • Committed to high ethical standards and ensures the group is acting within the best interests of the clients and other interested parties
  • Takes ownership for evaluating, developing, retaining, and managing a diverse group of talent across the organization
  • Keeps abreast with the most recent trends surrounding the industry, shares them with the organization, and implements findings to the company workflows where applicable.
  • Generates ideas to increase efficiency and reduce risk by assessing current procedures and implementing new ones
  • Collaborates with other areas of the organization in order to use all available resources and transform thoughts and ideas into action

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at for more information about doing business with Prudential.

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