Administrative and Support Services - Newark, NJ Executive Assistant

About the position

QMA is a subsidiary of Prudential. Since 1975, QMA has pioneered the use of advanced analytics to enhance the investment decision-making process. We combine discipline and seasoned judgment to create investment solutions tailored to client objectives. QMA manages more than US$ 113 billion in assets for institutions around the world. We manage portfolios for corporate pension plans, public pension plans, endowments and foundations, multi-employer pension plans, and sub advisory accounts for other financial services companies.

As the Executive Assistant to the Chief Executive Officer, this role requires the ability to act as an extension of the Chief Executive Officer and anticipate needs - constantly forward planning and prepping logistics, information, material and people in advance of schedule. Candidates must have a proven track record in supporting executive level management in a fast-paced growth environment. Success in this role will include managing time effectively while exercising superior judgment. Candidate must have the ability to quickly learn organizational structure, industry specific knowledge and team objectives to adapt to the QMA values and vision.

Functional Responsibilities:

  • Support the CEO by managing all day-to-day matters including but not limited to preparing and coordinating communications, calendar management, meeting logistics for internal and external appointments and facilitating changes to daily events as necessary.
  • Effectively represent the office of the CEO and act as a business partner to CEO and Senior Management Team
  • Organize and maintain calendar - schedule large and/or complex meetings with key clients or high-level executives
  • Organize and manage international and domestic travel arrangements, coordinate itinerary details and expense reports; proactively mitigate unforeseen changes.
  • Prepare and produce complex spreadsheets and/or PowerPoint presentations as required
  • Produce letters, memoranda, presentations, reports, and analysis
  • Professional representation and handling of all phone communications and in person guests
  • Email management - flag important correspondence and identify priorities. Use judgment when responding to low risk items on behalf of CEO
  • Streamline and organize data and documentation –with a keen eye for detail and maximizing efficiency
  • Grow into a larger resource for the CEO able to communicate across teams about priorities and strategic objectives

Qualifications

  • Minimum of six years of experience as an Executive Assistant supporting executive level management
  • Advanced proficiency of Excel and PowerPoint required
  • Bachelor’s Degree strongly preferred.
  • High level of integrity and discretion in handling confidential information
  • Candidates must demonstrate excellence in the following areas:
    • Organizational and planning skills
    • High degree of professionalism and strong work ethic
    • Detail-oriented
    • Effectively utilize judgment and discretion in handling highly sensitive, confidential information
    • Verbal and written communication
    • Problem-solving
  • Prior experience in the financial services industry required
  • Problem solver who thinks laterally to resolve situations and find the right answers
  • Ability to work independently but also partner as a team player
  • Experience in international setting required with understanding of various currencies/exchange rates, time zone differentials, etc.
  • Must be able to work and be accessible as needed outside of normal working hours

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at staffingagencies@prudential.com for more information about doing business with Prudential.

Apply Now

Join PrudentialApply for this position

Please fill out the online application and upload your supporting materials. We appreciate the time and effort you put into your application.

Apply Now

Save or Send Email this Job

Get a link to the job and the full description that you can save for later or share with someone you think might be a good fit.

Get Link to this job description in an email to save for yourself or send

Related Job Openings

Office Manager

Administrative and Support Services - Mountain View, CA
  • Full Time Position
  • Job No: CO 0000F

Prudential is seeking an Office Manager for our Mountain View, CA location who can help drive the operations of our newest location. We’re looking for someone who will keep the office running smoothly and design new processes. In addition, our ideal candidate will perform a full range of administrative, financial, and HR functions.

This is an opportunity to join a new group within Prudential, and help shape the future of the company. The Customer Office is a highly collaborative, fast-paced environment, with a start-up feel in a company that’s been in business for...

View Job Details

Executive Assistant - Prudential Advisors, Advisor Services

Administrative and Support Services - Iselin, NJ
  • Full Time Position
  • Job No: COM0006S

Prudential Advisors, Advisor Services is looking for a highly motivated, resourceful, team oriented individual to provide administrative and secretarial support the management team of Advisor Services and general administrative support to other members of the Advisor Services team. In this role, the Executive Assistant will:  

  • Perform administrative work of significant difficulty and complexity with a high degree of professionalism and confidentiality;  
  • Utilize Microsoft Excel, Word, and PowerPoint to develop documents and correspondence as well as to create...
View Job Details

Administrative Receptionist

Administrative and Support Services - Newark, NJ
  • Full Time Position
  • Job No: QMA0005X

QMA is a subsidiary of Prudential. Since 1975, QMA has pioneered the use of advanced analytics to enhance the investment decision-making process. We combine discipline and seasoned judgment to create investment solutions tailored to client objectives. QMA manages more than US$ 113 billion in assets for institutions around the world. We manage portfolios for corporate pension plans, public pension plans, endowments and foundations, multi-employer pension plans, and sub advisory accounts for other financial services companies.

As a receptionist you will be the first...

View Job Details

Sr Production Associate

Administrative and Support Services - Newark, NJ
  • Full Time Position
  • Job No: QMA0005Y

QMA is a subsidiary of Prudential. Since 1975, QMA has pioneered the use of advanced analytics to enhance the investment decision-making process. We combine discipline and seasoned judgment to create investment solutions tailored to client objectives. QMA manages more than US$ 113 billion in assets for institutions around the world. We manage portfolios for corporate pension plans, public pension plans, endowments and foundations, multi-employer pension plans, and sub advisory accounts for other financial services companies.

The Production and Office Services role...

View Job Details
Search All Prudential Jobs