Administrative and Support Services - Newark, NJ Administrative Receptionist

About the position

QMA is a subsidiary of Prudential. Since 1975, QMA has pioneered the use of advanced analytics to enhance the investment decision-making process. We combine discipline and seasoned judgment to create investment solutions tailored to client objectives. QMA manages more than US$ 113 billion in assets for institutions around the world. We manage portfolios for corporate pension plans, public pension plans, endowments and foundations, multi-employer pension plans, and sub advisory accounts for other financial services companies.

As a receptionist you will be the first point of contact for the company and will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

Reception Responsibilities:

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Coordinate conference room scheduling
  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Receive and direct daily mail/deliveries/couriers
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
  • Update appointment calendars and schedule meetings/appointments
  • Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.

HR Support Responsibilities:

  • Scheduling meetings and leading the handling of meeting logistics (e.g., conference rooms, video, conference calls, preparing meeting materials, etc.)
  • Coordinate travel reservations, track expenses and prepare/process vouchers and invoices
  • Handle information with a high level of confidentiality

Qualifications

  • 2-5 years relative experience
  • Strong interpersonal, written and verbal communication skills

  • Work in a fast-paced environment with demonstrated ability to multitask

  • Interact and communicate with individuals at all levels of the organization

  • A positive attitude and energetic personality are essential

  • Ability to work overtime when necessary

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at staffingagencies@prudential.com for more information about doing business with Prudential.

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